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CONSTITUTION AND BY-LAWS ARTICLE I: NAME 1.1 The name of the association shall be AMERICAN CUESPORTS ALLIANCE ILLINOIS STATE ASSOCIATION. ARTICLE II: PURPOSE AND OBJECTIVES 2.1 The Purpose of the American CueSports Alliance Illinois State Association is to promote the sport of billiards in Illinois by establishing uniformity of rules and league play. The American CueSports Alliance Illinois State Association will perform all its functions on a non-profit basis with the highest ethical standards and fair treatment of all its members and the entire billiard community in accordance with American CueSports Alliance guidelines. 2.2 The objectives of the Association shall be: 1. To afford due consideration to and expression of opinion by the Association members; 2. To elevate the sport of billiards to its highest level; 3. To unify and standardize the rules of play as established by the ACS; 4. To practice sound accounting procedures and disseminate pertinent information to its members, and; 5. To promote and provide an ACS State Tournament on an annual basis for its members. ARTICLE III: OFFICES 3.1 Registered Office and Agent. The association will maintain a registered office and will have a registered agent whose business office is identical with such registered office. 3.2 Other Offices. In addition to its registered office, the corporation may have offices at such other place or places as the Board of Directors may from time to time appoint or as the business of the association may require or make desirable. ARTICLE IV: MEMBERSHIP 4.1 Every ACS League Operator whose league business is located in Illinois, and who has current sanctioned leagues with the American CueSports Alliance, and is in good standing with the American CueSports Alliance shall be entitled to membership in the corporation. 4.2. All players who are members in good standing of any ACS sanctioned league from within the State shall be entitled to membership in the Association. ARTICLE V: DUES 5.1 No annual dues for membership in the Association will be charged. 5.2 The Association fiscal year will run from June 1st through May 31st. ARTICLE VI: BOARD OF DIRECTORS 6.1 The business and affairs of the Association will be managed by the Board of Directors. In addition to the powers and authority expressly conferred upon it by these by-laws, the Board of Directors may exercise all such powers of the Association and do all such lawful acts and things as are beneficial to the Association. 6.2 The Board of Directors shall consist of all ACS League Operators who manage leagues within the State, and Trustees appointed by the sitting Directors, each having an equal vote as to the decisions of the Board. 6.3 The original Board of Directors shall consist of all ACS League Operators who manage leagues within the State whose signatures appear on this document. League Operators who are not signatories must attend two (2) consecutive meetings before they are a voting member. Upon the third (3rd) meeting, they may act as voting members of the board. 6.4 The Board of Directors shall have supervision, control and direction of the affairs of the Association, determine its policies or changes therein within the limits of the by-laws, and shall have discretion in the disbursement of its funds. It may adopt such rules and regulations for the conduct of its business, as it deems advisable, and may, in the execution of the power granted herein, appoint such agents, as it may consider necessary. 6.5 A director may be removed from office by a majority vote of the membership or by a two-thirds vote of the Board of Directors in office. Any director absent from two meetings without permission from the President shall lose their voting privileges until they have attended 2 consecutive meetings. 6.6 A vacancy occurring in the Board of Directors, including vacancies by reason of an increase in the number of directors may be filled by election of the Board of Directors for the unexpired term and thereafter until the annual meeting. 6.7 Board members shall receive no monetary compensation for their service, but may be reimbursed for reasonable expenses relating to Association business as approved by the remaining members of the Board. ARTICLE VII: MEETINGS OF THE BOARD OF DIRECTORS 7.1 The Board of Directors shall hold an annual meeting each year in the month of June. The purpose of the meeting shall be to elect officers of the Association, receive annual reports, and transact any other business, which may be before the Association. The Secretary shall be responsible for mailing notices of such meeting to all Board members not less than fourteen (14) days prior to such meeting. 7.2 Regular meetings of the Association may be scheduled as necessary, but shall be at least every (3) months. The Secretary shall be responsible for mailing notices of such meetings to all Board members not less than fourteen (14) days prior to such meeting. 7.3 Special meetings of Board of Directors may be called by or at the request of the President or by a majority of the directors in office at the time. 7.4 If unable to attend a meeting, a Board member may appoint a person to attend a Board meeting who may cast proxy votes for them. 7.5 Board meetings shall be conducted according to Robert’s Rules of Order. ARTICLE III: OFFICERS 8.1 Board members of the Association shall elect officers. Officers shall be elected at the Annual Meeting as in Section 7.1. The election will be by ballot of all Board Members in attendance at the annual meeting to be scheduled by the beginning of each fiscal year. Each officer shall be elected by majority vote of the Board. The term of each office shall be one year. All officers may be re-elected without limit as to the number of terms. All officers must be bonded. 8.2 The officers of the Association shall be the President, Vice-President, Secretary, Treasurer and Events Chairman and such other officers as the Board may appoint. 8.3 The President shall be the Chief Executive Officer of the Association, shall preside at all meetings of the memberships and/or board, and shall have responsibility for the overall management of the Association. The President shall have additional powers as prescribed by the Board of Directors in contractual matters and on behalf of the Association, and may delegate such authority. 8.4 The Vice President shall assume the duties of the President in the absence of the President. 8.5 The Treasure shall have the responsibility of keeping all Association funds and shall perform the following duties: 1. Keep full and accurate accounts of all financial records of the Association; 2. Deposit all monies in the name of the Association as designated; 3. Disburse funds of the Association when proper to do so; 4. Provide financial statement to the Board of Directors at such times as may be necessary or as directed by the Association President; 8.6 The Secretary shall have the responsibility of keeping and maintaining all records of the Association and shall perform the following duties: 1. Record minutes of all Association meetings; 2. Provide notices of all Association meetings;
3.
Other duties as may be reasonably requested by the
Board or the Chief Executive Officer 8.7 The Events Chairman shall have the responsibility of the upcoming state tournament and shall perform the following duties: 1. Proposals for tournament staff; 2. Volunteers for set-up; 3. Proposals for tournament site; ARTICLE IX: COMMITTEES 9.1 The President of the Association may appoint such committees, standing or otherwise, as deemed appropriate or necessary for the efficient operation of the Association. All committees may elect their own chairperson, who will report directly to the President of the Association. ARTICLE X: VOTING 10.1 Voting at a Board meeting shall be by a majority of the directors then in office in attendance at the scheduled meeting. Action is taken by the affirmative vote of the majority of the directors present. Only those board members who have attended at least one board meeting during the previous 12 months will be allowed to vote. ARTICLE XI: RULES OF PLAY 11.1 The Association shall recognize the independence of each of its League members. No League shall be required to change or alter their rules in order to become members of the Association. However, the Rules of Play governing any Association tournament or event shall be those in effect for the American CueSports Alliance Official Rules and Records for the current year. No other rules shall apply and these official rules may not be amended. ARTICLE XII: MISCELLANEOUS PROVISIONS 12.1 The Board of Directors will have power to determine which accounts, books and records of the Association will be opened to the inspection of members, except such as may by law be specifically open to inspection, and will have power to fix reasonable rules and regulations not in conflict with the applicable law or by determination of the Board of Directors will be open to inspection. 12.2 Prior to the next annual meeting of the Membership, the Association will prepare (a) A balance sheet showing in reasonable detail the financial condition of the Association at the close of its fiscal year, and (b) A cash flow statement showing the results of its operations during its recently ending fiscal year. 12.3 In acquiring league sponsorships, the League Operators will not do anything that could be detrimental to the Association's efforts to acquire sponsorship for the Association tournaments and events. 12.4 The Association shall not participate in any disputes or grievances a player may have with regards to their League, League Operator or establishments. The Association will, however, appoint a Grievance Committee for the State Championships to handle any disputes or grievances that players may have regarding the Championships. The Board of Directors will appoint this committee. After hearing any grievances that may arise with regard to the State Championships, the Committee's decision will be final. A $100 fee must be paid to the Committee before any grievance will be heard. The Committee will only return the $100 fee if it rules in favor of the person submitting the complaint. 12.5 In administering the general affairs of the Association and undertaking and structuring a State Championship, the Board of Directors is totally responsible for fulfilling its obligations. Such obligations include but are not limited to providing any prizes, cash, awards or premiums promised and fulfilling any financial obligations to governing bodies; holding the tournament at the designated location on the promoted dates; notification of players to any material changes in the tournament; and, in general, fulfilling any responsibilities attendant thereto. All costs for the tournament are the full and exclusive responsibility of the Association and the Board of Directors. The Association and its Board of Directors specifically indemnify and hold harmless American CueSports Alliance, headquartered in Colorado Springs, Colorado, and their employees and agents, of any responsibilities, costs and attorney fees, or obligations attendant to the tournament(s) produced by the Association. ARTICLE XIII: DISSOLUTION 13.1 A resolution of the ACSISA may only be passed by a General Assembly (GA) of all ACS league operators (or their authorized representatives) within the state of Illinois called for this purpose with a majority of three-quarters. At least two-thirds of the ACS league operators (or their authorized representatives) of the ACSISA must be present. 13.2 If this extraordinary GA should not have a quorum, another GA shall be called within three months. This second GA shall have a quorum irrespective of the league operators (or their authorized representatives) present and decide on the dissolution with a three-quarter majority. 13.3 Management or utilization of any possible assets shall be decided on by the GA voting the dissolution. Assets shall not be divided up among members. ARTICLE XIV: AMENDMENTS 14.1 These by-laws may be amended, repealed, or altered, in whole or in part, by a majority vote at any duly organized meeting of the Association, provided that a copy of the amendment proposed for consideration shall be mailed to each Board member at least fourteen (14) days prior to the date of the meeting at which the vote is to be taken. ADOPTED: September 26, 2004
President: Dan Taylor |